Ducati Races Ahead with Private Cloud and a Virtualization Rate Approaching 100 Percent

Transcript of a BriefingsDirect podcast exploring how high-performance motorcycle maker Ducati has harnessed virtualization to aid in computer-aided design and production.

Listen to the podcast. Find it on iTunes/iPod. Download the transcript. Sponsor: VMware.

Dana Gardner: Hi, this is Dana Gardner, Principal Analyst at Interarbor Solutions, and you’re listening to BriefingsDirect.

Today, we present a sponsored podcast discussion on how high-performance motorcycle designer and manufacturer Ducati Motor Holding has greatly expanded its use of virtualization and is speeding toward increased private cloud architectures.

With a server virtualization rate approaching 100 percent, Ducati has embraced virtualization rapidly in just the past few years, with resulting benefits of application flexibility and reduced capital costs. Ducati has embraced private cloud models now across both its racing and street bike businesses. [Disclosure: VMware is a sponsor of BriefingsDirect podcasts.]

Here to tell us about the technical and productivity benefits of virtualization and private clouds is Daniel Bellini, the CIO at Ducati Motor Holding in Bologna, Italy. Welcome to the show, Daniel.

Daniel Bellini: Good morning. Thank you.

Gardner: Tell me why virtualization has made sense for Ducati specifically, and why now you're moving more toward a private cloud?

Bellini: Probably most people know about Ducati and the fact that Ducati is a global player in sports motorcycles. What some people may not know is that Ducati is not a very big company. It's a relatively small company, selling little more than 40,000 units a year and has around 1,000 employees.

At the same time, we have all the complexities of a multinational manufacturing company in terms of product configuration, supply chain, or distribution network articulation. Virtualization makes it possible to match all these business requirements with available human and economical resources.

Gardner: Tell me why you had to do this quickly. Some people like to gradually move into virtualization, but you've moved in very rapidly and are at almost 98 percent. Why so fast?

Bellini: Because of the company’s structure. Ducati is a privately owned company. When I joined the company in 2007, we had a very aggressive strategic plan that covered business, process, and technology. Given the targets we would face in just three to four years, it was absolutely a necessity to move quickly into virtualization to enable all the other products.

Gardner: Of course, you have many internal systems. You have design, development, manufacturing, and supply chain, as you mentioned. So, there's great complexity, if not very large scale. What sort of applications didn’t make sense for virtualization? Are there some things that you haven’t moved there, and do you plan to go to virtualization for them at some point?

Legacy applications

Bellini: The only applications that didn't make sense for virtualization are legacy applications, applications that I'm going to dismiss. Looking at the application footprint, I don’t think there is any application that is not going into virtualization.

Gardner: So eventually a 100 percent?

Bellini: Yes.

Gardner: And now to this notion of public cloud versus private cloud. Are you doing both or one versus the other, and why the mix that you’ve chosen?

Bellini: Private cloud is already a reality in Ducati. Over our private cloud, we supply services to all our commercial subsidiaries. We supply services to our assembly plant in Thailand or to our racing team at racing venues. So private cloud is already a reality.

In terms of public cloud, honestly, I haven’t any seen any real benefit in the public cloud yet for Ducati. My expectation from the public cloud would be to have something that has virtual unlimited scalability, both up and downward.

My idea is something that can provide virtually unlimited power when required and can go down to zero immediately, when not required. This is something that hasn't happened yet. At least it’s not something that I've received as a proposal from a partner yet.

I wouldn’t say that there's a specific link between the private cloud and security, but we take always charge of the security as part of any design we bring to production.

Gardner: How about security? Are there benefits for the security and control of your intellectual property in the private cloud that are attractive for you?

Bellini: Security is something that is common to all applications. I wouldn’t say that there's a specific link between the private cloud and security, but we take always charge of the security as part of any design we bring to production, be it in the private cloud or just for internal use.

Gardner: And because Ducati is often on the cutting edge of design and technology when it comes to your high-performance motorcycles, specifically in the racing domain, you need to be innovative. So with new applications and new technologies, has virtualization in a private cloud allowed you to move more rapidly to be more agile as a business in the total sense?

Bellini: This was benefit number one. Flexibility and agility was benefit number one. What we've done in the past years is absolutely incredible as compared to what technology was before that. We've been able to deploy applications, solutions, services, and new architectures in an incredibly short time. The only requirement before that was careful order and infrastructure planning, but having done that, all the rest has been incredibly quick, compared to that previous period.

Gardner: It’s also my understanding that you’re producing more than 40,000 motorcycles per year and that being efficient is important for you. Given the small company, the need for precision logistics and the supply chain is very high. How has virtualization helped you be conservative when it comes to managing costs?

Limited investment

Bellini: Virtualization has enabled us to support the business in very complex projects and rollouts, in delivering solution infrastructures in a very short time with very limited initial investment, which is always one thing that we have to consider when we do something new. In a company like Ducati, being efficient, being very careful and sensitive about cash flows, is a very important priority.

The private cloud and virtualization especially has enabled us to support the business and to support the growth of the company.

Gardner: Let’s look a little bit to the future, Daniel. How about applying some of these same values and benefits to how you deliver applications to the client itself, perhaps desktop virtualization, perhaps mobile clients in place of PCs or full fat clients. Any thoughts about where the cloud enables you to be innovative in how you can produce better client environments for your users?

Bellini: Client desktop virtualization and the new mobile devices are a few things that are on our agenda. Actually, we have been already using desktop virtualization for few years, but now we’re looking into providing services to users who are away and high in demand.

The second thing is mobile devices. We're seeing a lot of development and new ideas there. It's something that we're following carefully and closely, and is something that I expect will turn out into something real probably in the next 12-18 months in Ducati.

Looking back, there is nothing that I would change with respect to what we've done in the last few years.

Gardner: Any thoughts or words of wisdom for those who are undertaking virtualization now? If you could do this over again, is there anything that you might do differently and that you could share for others as they approach this.

Bellini: My suggestion would be just embrace it, test it, design it wisely, and believe in virtualization. Looking back, there is nothing that I would change with respect to what we've done in the last few years. My last advice would be to not be scared by the initial investment, which is something that is going to be repaid in an incredibly short time.

Gardner: One last issue. How about the management? Are you using vCloud Director or other ways that you can manage these environments, because one of the things that happens when there is a lot of virtualization is that it can be complex when you're dealing with heterogeneity? How about on the management issue? Is there anything that you've done there that you would share back to others?

Bellini: Director is probably one of the most exciting things I've seen in the last few years. I can't disclose what I'm planning to do with Director, but it’s something that is opening very interesting and new scenarios for IT and for a multinational company like Ducati.

Gardner: Well, very good. We’ve been talking about how high performance motorcycle designer and manufacturer, Ducati Motor Holding, has greatly expanded its use of virtualization and is speeding towards increased use of private cloud models.

I’d like to thank our guest. We've been here with Daniel Bellini, the CIO at Ducati. Thank you so much, Daniel.

Bellini: Thank you.

Gardner: This is Dana Gardner, Principal Analyst at Interarbor Solutions. Thanks again for listening and come back next time.

Listen to the podcast. Find it on iTunes/iPod. Download the transcript. Sponsor: VMware.

Transcript of a BriefingsDirect podcast exploring how high-performance motorcycle maker Ducati has harnessed virtualization to aid in computer-aided design and production. Copyright Interarbor Solutions, LLC, 2005-2012. All rights reserved.

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Germany's Largest Travel Agency Starts a Virtual Journey to Get Branch Office IT Under Control

Transcript of a sponsored podcast discussion from VMworld 2011 in Copenhagen on how DER Deutsches Reisebüro virtualized 2,300 desktops to centralize administration.

Listen to the podcast. Find it on iTunes/iPod. Download the transcript. Sponsor: VMware.

Dana Gardner: Hello, and welcome to a special BriefingsDirect podcast series coming to you from the VMworld 2011 Conference in Copenhagen. We're here in the week of October 17 to explore the latest in cloud computing and virtualization infrastructure developments.

I'm Dana Gardner, Principal Analyst at Interarbor Solutions, and I’ll be your host throughout this series of VMware-sponsored BriefingsDirect discussions. [Disclosure: VMware is a sponsor of BriefingsDirect podcasts.]

Our next case study focuses on how Germany’s largest travel agency has remade their PC landscape across 580 branch offices using virtual desktops. We’ll learn how Germany’s DER Deutsches Reisebüro redefined the desktops delivery vision and successfully implemented 2,300 Windows XP desktops as a service.

Here to tell us what this major VDI deployment did in terms of business, technical, and financial payoffs is Sascha Karbginski, Systems Engineer at DER Deutsches Reisebüro, based in Frankfurt. Welcome to the show, Sascha.

Sascha Karbginski: Hi, Dana.

Gardner: Why were virtual desktops such an important direction for you? Why did it make sense for your organization?

Karbginski: In our organization, we’re talking about 580 travel agencies all over the country, all over Germany, with 2,300 physical desktops, which were not in our control. We had life cycles out there of about 4 or 5 years. We had old PCs with no client backups.

The biggest reason is that recovery times at our workplace were 24 hours between hardware change and bringing back all the software configuration, etc. Desktop virtualization was a chance to get the desktops into our data center, to get the security, and to get the controls.

Gardner: So this seemed to be a solution that’s solved many problems for you at once.

Karbginski: Yes. That’s right.

Gardner: All right. Tell me a little bit about DER, the organization. I believe you’re a part of the REWE Group and you’re the number one travel business in Germany. Tell us a little bit about your organization before we go further into why desktop virtualization is good for you.

Karbginski: DER in Germany is the number one in travel agencies. As I said, we're talking about 580 branches. We’re operating as a leisure travel agency with our branches, Atlasreisen and DER, and also, in the business travel sector with FCm Travel Solutions.

IT-intensive business

Gardner: This is a very IT-intensive business now. Everything in travel is done though networked applications and cloud and software-as-a-service (SaaS) services. So a very intensive IT activity in each of these branches.

Karbginski: That’s right. Without the reservation systems, we can’t do any flight bookings or reservations or check hotel availability. So without IT, we can do nothing.

Gardner: And tell me about the problem you needed to solve in a bit more detail. You had four generations of PCs. You couldn’t control them. It took a lot of time to recover if there was a failure, and there was a lot of different software that you had to support.

Karbginski: Yes. We had no domain integration no control and we had those crashes, for example. All the data would be gone. We had no backups out there. And we changed the desktops about every four or five years. For example, when the reservation system needed more memory, we had to buy the memory, service providers were going out there, and everything was done during business hours.

Gardner: Okay. So this would have been a big toll on your helpdesk and for your support. With all of these people in these travel bureau locations calling you, it sounds like it was a very big problem.

There were some challenges during the rollout. The bandwidth was a big thing.

To what degree have you fully virtualized all of these desktops? Do you have a 100-percent deployment or you face deployment across these different organizations and these different agencies?

Karbginski: We have nearly about 100 percent virtualization now. We have only two or three offices, which are coming up next. We have some problem with the service provider for the VPN connection. So it's about 99 percent virtualization.

Gardner: That's pretty impressive. What were some of the issues that you encountered in order to enable this? Were there network infrastructure or bandwidth issues? What were some of the things that you had to do in order to enable this to work properly?

Karbginski: There were some challenges during the rollout. The bandwidth was a big thing. Our service provider had to work very hard for us, because we needed more bandwidth out there. The path we had our offices was 1 or 2-Mbit links to the headquarters data center. With desktop virtualization, we need a little bit more, depending on the number of the workplaces and we needed better quality of the lines.

So bandwidth was one thing. We also had the network infrastructure. We found some 10-Mbit half-duplex switches. So we had to change it. And we also had some hardware problems. We had a special multi-card board for payment to read out passports or to read out credit card information. They were very old and connected with PS/2.

A lot of problems

So there were a lot of problems, and we fixed them all. We changed the switches. Our service provider for Internet VPN connection brought us more quality. And we changed the keyboards. We don’t need this old stuff anymore.

Gardner: And so, a bit of a hurdle overcome, but what have been some of the payoffs? How has this worked out in terms of productivity, energy savings, lowering costs, and even business benefits?

Karbginski: Saving was our big thing in planning this project. The desktops have been running out there now about one year, and we know that we have up to 80 percent energy saving, just from changing the hardware out there. We’re running the Wyse P20 Zero Client instead of physical PC hardware.

Gardner: How about on the server side; are there energy benefits there?

Karbginski: We needed more energy for the server side in the data center, but if you look at it, we have 60 up to 70 percent energy savings overall. I think it’s really great.

Gardner: That’s very good. So what else comes in terms of productivity? Is there a storage or a security benefit by having that central control?

The data is under our control in the data center, and important company information is not left in an office out there.

Karbginski: As far as security, we've blocked the USB sticks now out there. So the data is under our control in the data center, and important company information is not left in an office out there. Security is a big thing.

Gardner: And how about revisiting your helpdesk and support? Because you have a more standardized desktop infrastructure now, you can do your upgrades much more easily and centrally and you can support people based on an access right directly to the server infrastructure. What’s been the story in terms of productivity and support in helpdesk?

Karbginski: In the past, the updates came during the business hours. Now, we can do all software updates at nights or at the weekends or if the office is closed. So helpdesk cost is reduced about 50 percent.

Gardner: Wow. That adds up.

Karbginski: Yeah, that’s really great.

Gardner: How big a team did it take to implement the virtualized desktop infrastructure activity for you? Was this a big expenditure in terms of people and time to get this going?

Few personnel

Karbginski: We built up the whole infrastructure -- I think it was in 9 or 10 months without the planning -- with a team of three persons, three administrators.

Gardner: Wow.

Karbginski: And now we're managing, planning, deploying, and updating it. I really think it's not a good idea to do with just three people, but it works.

Gardner: And you’ve been the first travel organization in Germany to do this, but I understand that others are following into your footsteps.

Karbginski: I've heard from some other companies that are interested in a solution like this. We were the first one in Germany, and many people told us that it wouldn't work, but we showed it works.

Gardner: And you're a finalist for the TechTarget VMware Best Award because of the way in which you’ve done this, how fast you’ve done it, and to the complete degree that you’ve done it. So I hope that you do well and win that.

We built up the whole infrastructure with a team of three persons, three administrators.

Karbginski: I received an email that we are one of the finalists, and it would be a great thing.

Gardner: Tell me now that we understand the scope and breadth of what you’ve done, a little about some of the hurdles that you’ve had to overcome. The fact that you're doing this with three people is very impressive. What does the implementation consist of? What is it you’ve got in place in terms of product that has become your de-facto industry stack for VDI?

Karbginski: I can also talk about some problems we had with this, because with the network component, for example, we have another team for it.

Gardner: I was actually wondering what products are in place? What actual technology have you chosen that then enabled you to move in this direction so well? Software, hardware, the whole stack, what is the data center stack or set of components that enables your VDI?

Karbginski: We're using Dell servers with two sockets, quad-core, 144-gigabyte RAM. We're also using EMC Clariion SAN with 25 terabytes. Network infrastructure is Cisco, based on 10 GB Nexus data center switches. At the beginning the project, we had View 4.0 and we upgraded it last month to 4.6.

The people side

Gardner: What were some of the challenges in terms of working this through the people side of the process? We've talked about process, we've talked technology, but was there a learning curve or an education process for getting other people in your IT department as well as the users to adjust to this?

Karbginski: There were some unknown challenges or some new challenges we had during the rollout. For example, the network team. The most important thing was understanding of virtualization. It's an enterprise environment now, and if someone, for example, restarts the firewall in the data center, the desktops in our offices were disconnected.

It's really important to inform the other departments and also your own help desk.

Gardner: So there are a lot of different implications across the more traditional or physical environment. How about users? Have they been more satisfied? Is there something about a virtual desktop, perhaps the speed at which it boots up, or the ability to get new updates and security issues resolved? How have the end users themselves reacted?

Karbginski: The first thing that the end users told us was that the selling platform from Amadeus, the reservation system, runs much faster now. This was the first thing most of the end users told us, and that’s a good thing.

The next is that the desktop follows the user. If the user works in one office now and next week in another office, he gets the same desktop. If the user is at the headquarters, he can use the same desktop, same outlook, and same configuration. So desktop follows the user now. This works really great.

The desktop follows the user. If the user works in one office now and next week in another office, he gets the same desktop.

Gardner: Looking to the future, are you going to be doing this following-the-user capability to more devices, perhaps mobile devices or at home PCs? Is there the ability to take advantage of other endpoints, perhaps those even owned by the end users themselves and still deliver securely the applications and data that you need?

Karbginski: We plan to implement the security gateway with PCoIP support for home office users or mobile users who can access their same company desktop with all their data on it from nearly every computer in the world to bring the user more flexibility.

Gardner: So I should think that would be yet another payoff on the investments that you’ve made is that you will now be able to take the full experience out to more people and more places, but for relatively very little money to do that.

Karbginski: The number of desktops is still the same, because the user gets the same desktop. We don’t need for one user two or three desktops.

Gardner: Right, but they're able to get the information on more devices, more screens as they say, but without you having to buy and manage each of those screens. How about advice for others? If you were advising someone on what to learn from your experience as they now move toward desktop virtualization, any thoughts about what you would recommend for them?

Inform other departments

Karbginski: The most important thing is to get in touch with the other departments and inform them about the thing you're doing. Also, inform the user help desk directly at the beginning of the project. So take time to inform them what desktop virtualization means and which processes will change, because we know most of our colleagues had a wrong understanding of virtualization.

Gardner: How was it wrong? What was their misunderstanding do you think?

Karbginski: They think that with virtualization, everything will change and we'll need other support servers, and it's just a new thing and nobody needs it. If you inform them what you're doing that nothing will be changed for them, because all support processes are the same as before, they will accept it and understand the benefits for the company and for the user.

The most important thing is to get in touch with the other departments and inform them about the thing you're doing.

Gardner: We’ve been talking about how DER Deutsches Reisebüro has been remaking their PC landscape across 500 in 80 branch officers. They're part of Germany’s largest travel agency and they’ve been deploying desktop virtualization successfully, but very broadly up to 100 percent across their environment. So it's very impressive. I’d like to thank our guest, Sascha Karbginski, Systems Engineer there at DER Deutsches Reisebüro. Thank you so much, Sascha.

Karbginski: Thank you, Dana.

Gardner: And thanks to our audience for joining this special podcast coming to you from the VMworld 2011 Conference in Copenhagen. I'm Dana Gardner, Principal Analyst at Interarbor Solutions, your host throughout this series of VMware-sponsored BriefingsDirect discussion. Thanks again for listening, and come back next time.

Listen to the podcast. Find it on iTunes/iPod. Download the transcript. Sponsor: VMware.

Transcript of a sponsored podcast discussion from VMworld 2011 in Copenhagen on how DER Deutsches Reisebüro virtualized 2,300 desktops to centralize administration. Copyright Interarbor Solutions, LLC, 2005-2011. All rights reserved.

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Case Study: Southwest Airlines' Productivity Takes Off Using Virtualization and IT as a Service

Transcript of a BriefingsDirect podcast on how travel giant Southwest Airlines is using virtualization to streamline customer service applications.

Listen to the podcast. Find it on iTunes/iPod. Download the transcript. Sponsor: VMware.

Dana Gardner: Hello, and welcome to a special BriefingsDirect podcast series coming to you in conjunction with a recent VMworld 2011 Conference.

I'm Dana Gardner, Principal Analyst at Interarbor Solutions, and I’ll be your host throughout this series of VMware-sponsored BriefingsDirect discussions.

Our next VMware case study interview focuses on Southwest Airlines, one of the best-run companies anywhere, with some 35 straight years of profitability, and how "IT as a service" has been transformative for them in terms of productivity.

Here to tell us more about how Southwest is innovating and adapting with IT as a compelling strategic differentiator is Bob Young, Vice President of Technology and Chief Technology Officer at Southwest Airlines. [Disclosure: VMware is a sponsor of BriefingsDirect podcasts.]

Welcome to BriefingsDirect, Bob.

Bob Young: Well, thank you very much. I appreciate the opportunity to speak with you.

Gardner: We have heard a lot about IT as a service, and unfortunately, a lot of companies face an IT organization that might be perceived as a little less than service-oriented, maybe even for some a roadblock or a hurdle. How have you at Southwest been able to keep IT squarely in the role of enablement?

Young: First off, as everybody should know already, Southwest Airlines is the customer service champ in the industry. Taking excellent care of our customers is just as important as filling our planes with fuel. It’s really what makes us go.

So as we are taking a look and trying to be what travelers want in an airline, and we are constantly looking for ways to improve Southwest Airlines and make it better for our customers, that's really where virtualization and IT as a service comes into play. What we want to be able to do is make IT not say, "Oh, this is IT versus something else."

People want to be able to get on Southwest.com, make a reservation, log on to their Rapid Rewards or our Loyalty Program, and they want to be able to do it when they want to do it, when they need to do it, from wherever they are. And it’s just great to be able to provide that service.

We provide that to them at any point in time that they want in a reliable manner. And that's really what it gets right down to -- to make the functions and the solutions that we provide ubiquitous so people don’t really need to think about anything other than, "I need to do this and I can do it now."

At your fingertips

Gardner: I travel quite a bit and it seems to me that things have changed a lot in the last few years. One of the nice things is that information seems to be at your fingertips more than ever. I never seem to be out of the loop now as a traveler. I can find out changes probably as quickly as the folks at the gate.

So how has this transfer of information been possible? How have you been able to keep up with the demands and the expectations of the travelers?

Young: One of the things that we like to do at Southwest Airlines is listen to our customers, listen to what their wants and desires are, and be flexible enough to be able to provide those solutions.

If we talk about information and the flow of information through applications and services, it really starts to segment the core technical aspects of that so the customer and our employees don’t really need to think about it. When they want to get the flight at the gates, the passenger is on a flight leg, etc., they can go ahead and get that at any moment in time.

Another good example of that is earlier this year we rolled out our new Rapid Rewards 2.0 program. It represents a bold and leading way to look at rewards and giving customers what they want. With this program, we've been able to make it such that we can make any seat available on any flight for our Rapid Rewards customers for rewards booking, which is unique in the industry.

What we want to be able to do is provide it whenever they want it, whenever they need it, at the right cost point, and to meet their needs.

The other thing it does is allows our current and potential members the flexibility in how they both earn miles and points and how they use them for rewards -- being able to plan ahead and allowing them to save some significant points.

The same is true of how we provide IT as a service. What we want to be able to do is provide it whenever they want it, whenever they need it, at the right cost point, and to meet their needs. We've got some of the best customers in the world and they like to do things for themselves. We want to allow them to do that for themselves and be able to provide our employees the same areas.

If you've been on a Southwest flight, you've seen our flight crews, our in-flight team, really trying to have fun and trying to make Southwest a fun place to work and to be, and we just want to continue to support that in a number of different ways.

Gardner: You have also had some very significant challenges. You're growing rapidly. Your Southwest.com website is a crucial and growing part of your revenue stream. You've had mergers, acquisitions, and integrations as a result of that, and as we just discussed, the expectations of your consumers, your customers, are ramping up as well -- more data, more mobile devices, more ways to intercept the business processes that support your overall products and services.

So with all those requirements, tell me a little bit about the how. How in IT have you been able to create common infrastructures, reduce redundancy, and then yet still ramp up to meet these challenging requirements?

Significant volume

Young: As you all know, Southwest.com is a very large travel site, one of the largest in the industry -- not just airlines, but the travel industry as a whole. Over 80 percent of our customers and consumers book travel directly on Southwest.com. As you may know, we have fare sales a couple of times a year, and that can drive a significant volume.

What we've been able to do and how we have been able to meet some of those challenges is through a number of different VMware products. One of the core products is VMware itself, if we talk about vSphere, vMotion, etc., to be able to provide that virtualization. You can get a 1-to-10 virtualization depending on which type of servers and blades you're using, which helps us on the infrastructure side of the house to maintain that and have the storage, physical, and electrical capacity in our data centers.

But it also allows us, as we're moving, consolidating, and expanding these different data centers, to be able to move that virtual machine (VM) seamlessly between points. Then, it doesn’t matter where it’s running.

That allows us the capacity. So if we have a fare sale and I need to add capacity on some of our services, it gives our us and our team that run the infrastructure the ability to bring up new services on new VMs seamlessly. It plugs right into how we're doing things, so that internal cloud allows us not to experience blips.

It's been a great add for us from a capacity management perspective and being able to get the right capacity, with the right applications, at the right time. It allows us to manage that in such a way that it’s transparent to our end-users so they don’t notice any of this is going on in the background, and the experience is not different.

It's been a great add for us from a capacity management perspective and being able to get the right capacity, with the right applications, at the right time.

Gardner: I understand that you're at a fairly high level of virtualization. Is that a place where you plan to stay? Are you going to pursue higher levels? Where do you expect to go with that?

Young: I'll give you a little bit of background. We started our virtualized environments about 18 months ago. We went from a very small amount of virtualization to what we coined our Server 2.0 strategy, which was really the combination of commodity-based hardware blades with VMware on that.

And that allowed us last year in the first and second quarter to grow from several hundred VMs to over several thousand, which is where we're at today in the production environment. If you talk about production, development, and test, production is just one of those environments.

It has allowed us to scale that very rapidly without having to add a thousand physical servers. And it has been a tremendous benefit for us in managing our power, space, and cooling in the data center, along with allowing our engineers who are doing the day-to-day work to have a single way to manage it, deploy, and move stuff around even more automatically. They don’t have to mess with that anymore, VMware just takes care of the different products that are part of the VMware Suite.

Gardner: And your confidence, has it risen to the level where you're looking at 70, 80, 90, even more percent of virtualization? How do you expect to end that journey?

Ready for the evolution

Young: I would love to be at 100 percent virtualized. That would be fantastic. I think unfortunately we still have some manufacturers and software vendors -- and we call them vendors, because typically we don’t say partners -- who decide they are not going to support their software running in the virtualized environment. That can create problems, especially when you need to keep some of those systems up 24 x 7, 365, with 99.95 percent availability.

We're hoping that changes, but the goal would be to move as much as we can, because if I take a look at virtualization, we are kind of our internal private cloud. What that’s really doing is getting us ready for the evolution that’s going to happen over the next, 5, 7, or 10 years, where you may have applications and data deployed out in a cloud, a virtual private cloud, public cloud if the security becomes good enough, where you've got to bring all that stuff together.

If you need to have huge amounts of capacity and two applications are not co-located that need to talk back and forth, you've got to be much more efficient on the calls and the communications and make that seamless for the customer.

This is giving us the platform to start learning more and start developing those solutions that don’t need to be collocated in a data center or in one or two data centers, but can really be pushed wherever it makes sense. That could be from wherever the most efficient data center is from a green technology perspective, use the least electricity and cooling power, to alternate energy, to what makes sense at the time of the year.

That is a huge add and a huge win for us in the IT community to be able to start utilizing some of that virtualization and even across physical locations.

It allows us to deploy that stuff within minutes, whereas it used to take engineers manually going to configure each thing separately. That’s been a huge savings.

Gardner: So as you've ramped up on your virtualization, I imagine you have been able to enjoy some benefits from that in terms of capital expense, hardware, and energy. How about in some of the areas around configuration management and policy management. Is there a centralization feature to this that also is paying dividends?

Young: That’s a huge cornerstone of the suite of tools that we've been able to get through VMware is being able to deploy custom solutions and even some of the off-the-shelf solutions on a standard platform, standard operating systems, standard configurations, standard containers for the web, etc. It allows us to deploy that stuff within minutes, whereas it used to take engineers manually going to configure each thing separately. That’s been a huge savings.

The other thing is, once you get the configuration right and you have it automated, you don’t have to worry about people taking some human missteps. Those are going to happen, and you've got to go back and redo something. That elimination of error and the speed at which we can do that is helping. As you expand your server footprints and the number of VMs and servers you have without having to add to your staff, you can actually do more with the same number of or fewer staff.

Gardner: I wonder how you feel about desktop virtualization. Another feature that we've seen in the field in the marketplace is those that make good use of server virtualization are in a better position to then take that a step further and extend it out through PC-over-IP and other approaches to delivering the whole desktop experience. Is that something that you're involved with or experimenting with? How do you feel about that?

Young: This has been going on and off in the IT industry for the past 10-15 years, if you talk about Net PCs and some of the other things. What’s really driven us to take a look at it is that around our environment we can control security on virtual desktops, etc., very clearly, very quickly and deliver that in a great service.

New mobile devices

The other thing that’s leading to this is, not just what we talked about in security, is the plethora of brand new mobile devices -- iPhones, iPads, Android devices, Galaxy. HP has a new device. RIM has a new device. We need to be able to deliver our services in a more ubiquitous manner. The virtual desktop allows us to go ahead and deliver some of those where I don’t need to control the hardware. I just control the interface, which can protect our systems virtually, and it’s really pretty neat.

I was on one of my devices the other day and was able to go in via virtual desktop that was set up to be able to use some of the core systems without having all that stuff loaded on my machine, and that was via the Internet. So it worked out phenomenally well.

Now, there are some issues that you have to do depending on whether you're doing collocation and facility, but you can easily get through some of that with the right virtualization setup and networking.

Gardner: So you have come an awfully long way. You say 18 months ago you were only embarking on virtualization, but now you're already talking about hybrid clouds and mobile enablement and wide area network optimization. How is that you have been able to bite off so much so soon? A lot of people would be intimidated, do more of that crawl-walk-run, with the emphasis on the crawl and walk parts?

Young: Well, I am very fortunate. I might come up with the vision of where we want to go and this is where IT is going, and I am very fortunate to have some very good and phenomenal engineers working on this, working through it, all the issues, all the little challenges that pop up along the way in order to do this.

It’s what our team would say is pretty cool technology, and it gets them excited about doing something new and different as well. I've got a couple of managers -- Tim Pilson, Mitch Mitchell -- and their teams, and some really good people.

So I really have to give credit to the teams that are working with me, my team who gets it done, and VMware for providing such a great product.

Jason Norman is one of the people, and Doug Rowland also has been very involved with getting this rolled out. It’s amazing what a core set of just a few people can do with the right technology, the right attitude, and passion to get it done. I've just been very impressed with their, what we call warrior spirit here at Southwest Airlines -- just not giving up, doing what it takes to get it done, and being able to utilize that with some of the VMware products.

It extends beyond that team. Our development teams use Spring and some other of the VMware products as well. If we run into an issue, it’s just like VMware on the development side of the house and product side of the house is really part of our extended team. They take it, they listen, and they come back with a fix and a patch in literally a day or two, rather than some other vendors with whom you might wait weeks or months and it might never make it to you.

So I really have to give credit to the teams that are working with me, my team who gets it done, and VMware for providing such a great product that the engineers want to use it, can use it, and can understand it, and make huge amounts of progress in a very short period of time.

Gardner: Well, great. It’s a very interesting and compelling story. We've been talking with Southwest Airlines and how they are continuing to innovate and adapt and using IT as a compelling strategic differentiator.

Our guest has been Bob Young, Vice President of Technology and Chief Technology Officer at Southwest Airlines. Thanks so much, Bob.

Young: Well, thank you.

Gardner: I'm Dana Gardner, Principal Analyst at Interarbor Solutions, your host throughout this series of VMware-sponsored BriefingsDirect discussions. Thanks again for listening, and come back next time.

Listen to the podcast. Find it on iTunes/iPod. Download the transcript. Sponsor: VMware.

Transcript of a BriefingsDirect podcast on how travel giant Southwest Airlines is using virtualization to streamline customer service applications. Copyright Interarbor Solutions, LLC, 2005-2011. All rights reserved.

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VMworld Case Study: City of Fairfield Uses Virtualization to More Efficiently Deliver Crucial City Services

Transcript of a BriefingsDirect podcast from the VMworld 2011 conference on how one city in California has gained cost and efficiency benefits from virtualization.

Listen to the podcast. Find it on iTunes/iPod. Download the transcript. Sponsor: VMware.

Dana Gardner: Hello, and welcome to a special BriefingsDirect podcast series coming to you from the VMworld 2011 Conference. We're here to explore the latest in cloud computing and virtualization infrastructure developments.

I'm Dana Gardner, Principal Analyst at Interarbor Solutions, and I’ll be your host throughout this series of VMware-sponsored BriefingsDirect discussions.

Our next VMware case study interview focuses on the City of Fairfield, California, and how the IT organization there has leveraged virtualization and cloud-delivered applications to provide new levels of service in an increasingly efficient manner.

We’ll see how Fairfield, a mid-sized city of 110,000 in Northern California, has taken the do-more-with-less adage to its fullest, beginning interestingly with core and mission-critical city services applications.

Please join me now in welcoming Eudora Sindicic, Senior IT Analyst Over Operations in Fairfield. Welcome to the show, Eudora.

Eudora Sindicic: Thank you very much.

Gardner: I'm really curious, why did you choose to move forward with virtualization on your core applications, mission-critical level applications, things like police support and fire department support? What made you so confident that those were the right apps to go with?

Sindicic: First of all, it’s always been challenging in disaster recovery and business continuity. Keeping those things in mind, our CAD/RMS systems for the police center and also our fire staffing system were high on the list for protecting. Those are Tier 1 applications that we want to be able to recover very quickly.

We thought the best way to do that was to virtualize them and set us up for future business continuity and true failover and disaster recovery.

So I put it to my CIO, and he okayed it. We went forward with VMware, because we saw they had the best, most robust, and mature applications to support us. Seeing that our back-end was SQL for those two systems, and seeing that we were just going to embark on a brand-new upgrading of our CAD/RMS system, this was a prime time to jump on the bandwagon and do it.

Also, with our back-end storage being NetApp, and NetApp having such an intimate relationship with VMware, we decided to go with VMware.

Gardner: And how has that worked out?

Snapshotting abilities

Sindicic: It’s been wonderful. We’ve had wonderful disaster recovery capabilities. We have snapshotting abilities. I'm snapshotting the primary database server and application server, which allows for snapshots up to three weeks in primary storage and six months on secondary storage, which is really nice, and it has served us well.

We already had a fire drill, where one report was accidentally deleted out of a database due to someone doing something -- and I'll leave it at that. Within 10 minutes, I was able to bring up the snapshot of the records management system of that database.

The user was able to go into the test database, retrieve his document, and then he was able to print it. I was able to export that document and then re-import it into the production system. So there was no downtime. It literally took 10 minutes, and everybody was happy.

Gardner: So you were able to accomplish your virtualization and also gain that disaster recovery and business continuity benefit, but you pointed out the time was of the essence. How long did it take you, and was that ahead of schedule, behind schedule? How that affects you in terms of timing?.

We went live with our CAD/RMS system on May 10, and it has been very robust and running beautifully ever since.

Sindicic: Back in early fiscal year 2010, I started doing all the research. I probably did a good nine months of research before even bringing this option to my CIO. Once I brought the option up, I worked with my vendors, VMware and NetApp, to obtain best pricing for the solution that I wanted.

I started implementation in October and completed the process in March. So it took some time. Then we went live with our CAD/RMS system on May 10, and it has been very robust and running beautifully ever since.

Gardner: Tell me about your apparatus, your IT operations, the number of servers, the level of virtualization that you’re using. Then, we’d like to hear about some of the additional apps you may be bringing on or have brought on.

Sindicic: I have our finance system, an Oracle-based system, which consists of an Oracle database server and Apache applications server, and another reporting server that runs on a different platform. Those will all be virtual OSs sitting in one of my two clusters.

For the police systems, I have a separate cluster just for police and fire. Then, in the regular day-to-day business, like finance and other applications that the city uses, I have a campus cluster to keep those things separated and to also relieve any downtime of maintenance. So everything doesn’t have to be affected if I'm moving virtual servers among systems and patching and doing updates.

Other applications

We’re also going to be virtualizing several other applications, such as a citizen complaint application called Coplogic. We're going to be putting that in as well into the PD cluster.

The version of VMware that we’re using is 4.1, we’re using ESXi server. On the PD cluster, I have two ESXi servers and on my campus, I have three. I'm using vSphere 4, and it’s been really wonderful having a good handle on that control.

Also, within my vSphere, vCenter server, I've installed a bunch of NetApp storage control solutions that allow me to have centralized control over one level snapshotting and replication. So I can control it all from there. Then vSphere gives me that beautiful centralized view of all my VMs and resources being consumed.

It’s been really wonderful to be able to have that level of view into my infrastructure, whereas when the things were distributed, I hadn’t had that view that I needed. I’d have to connect one by one to each one of my systems to get that level.

Also, there are some things that we’ve learned during this whole thing. I went from two VLANs to four VLANs. When looking at your traffic and the type of traffic that’s going to traverse the VLANs, you want segregate that out big time and you’ll see a huge increase in your performance.

We’re going to save in power. Power consumption, I'm projecting, will slowly go down over time as we add to our VM environment.

The other thing is making sure that you have the correct type of drives in your storage. I knew that right off the bat that IOPS was going to be an issue and then, of course, connectivity. We’re using Brocade switches to connect to the backend fiber channel drives for the server VMs, and for lower-end storage, we’re using iSCSI.

Gardner: I know you're only a few months into this in terms of being in full production, but in addition to getting some of these benefits around view and analytics into the operations, do you have any metrics of success in terms of lowering the total cost of doing this vis-à-vis your previous physical and distributed approach?

Sindicic: We are seeing cost benefits now. I don’t have all the metrics, but we’ve spun up six additional VMs. If you figure out the cost of the Dells, because we are a Dell shop, it would cost anywhere between $5,000 and $11,000 per server. On top of that, you're talking about the cost of the Microsoft Software Assurance for that operating system. That has saved a lot of money right there in some of the projects that we’re currently embarking on, and for the future.

We have several more systems that I know are going to be coming online and we're going to save in cost. We’re going to save in power. Power consumption, I'm projecting, will slowly go down over time as we add to our VM environment.

As it grows and it becomes more robust, and it will, I'm looking forward to a large cost savings over a 5- to 10-year period.

Better insight

Gardner: So we’ve seen that you've been able to maintain your mission-critical performance and requirements for these applications. You were able to get better insight into these operations. You were able to cut your costs. And now you’ve set yourself up for being able to extend that value into other applications.

Was there anything that surprised you that you didn’t expect, when you moved from the physical to the virtualized environment?

Sindicic: I was pleasantly surprised, as I said, with the depth of reporting that I could physically see, the graph, the actual metrics, as we were ongoing. As our CAD system came online into production, I could actually see utilization go up and to what level.

I was pleasantly surprised to be able to see to see when the backups would occur, how it would affect the system and the users that were on it. Because of that, we were able to time them so that would be the least-used hours and what those hours were. I could actually tell in the system when it was the least used.

It was real time and it was just really wonderful to be able to easily do that, without having to manually create all the different tracking ends that you have to do within Microsoft Monitor or anything like that. I could do that completely independently of the OS.

We're going to have some compliance issues, and it’s mostly around encryption and data control, which I really don’t foresee being a problem with VMware.

Gardner: So better control management and therefore efficiency, being able to decide when things should happen in a more efficient manner. Given the fact that you’re a public organization, have compliance or regulatory issues crept in, and has that been something that’s been beneficial?

Sindicic: Regulatory and compliance is going to creep in. I see that in the future with some of our applications as that rolls into a virtual environment. We're going to have some compliance issues, and it’s mostly around encryption and data control, which I really don’t foresee being a problem with VMware.

They also have a lot of hardening information that I am going to be using and utilizing to harden not only the OS, but you can also encrypt your VM. So I'm looking forward to doing that.

Gardner: Of course, you’re also in the public service business and you have to provide for your users who are those people that are then supporting the people in the community, the proactive public at large. So how has this gone?

Sindicic: Our biggest are our CAD and RMS systems. This is an application that is used in the laptops on all of the squad cars. And so far so good. Everybody seems to be really happy. The response of the application is significant. There haven’t been a lot of issues when it comes to connectivity and response times, all the way down to the unit. So it’s been really nice.

Gardner: That's the right effect I suppose, the right response. We're hearing a lot here at VMworld about desktop virtualization as well. I don’t know whether you’ve looked at that, but it seems like you've set yourself up for moving in that direction. Any thoughts about mobile or virtualized desktops as a future direction for you?

On the horizon

Sindicic: I see that most definitely on the horizon. Right now, the only thing that's hindering us is cost and storage. But as storage goes down, and as more robust technologies come out around storage, such as solid state, and as the price comes down on that, I foresee that something definitely coming into our environment.

Even here at the conference I'm taking a bunch of VDI and VMware View sessions, and I'm looking forward to hopefully starting a new project with virtualizing at the desktop level.

This will give us much more granular control over not only what’s on the user’s desktop, but patch management and malware and virus protection, instead of at the PC level doing it the host level, which would be wonderful. It would give us really great control and hopefully decreased cost. We’d be using a different product than probably what we’re using right now.

If you're actually using virus protection at the host level, you’re going to get a lot of bang for your buck and you won't have any impact on the PC-over-IP. That’s probably the way we we'll go, with PC-over-IP.

Right now, storage, VLANing all that has to happen, before we can even embark on something like that. So there's still a lot of research on my part going on, as well as finding a way to mitigate costs, maybe trade-in, something to gain something else. There are things that you can do to help make something like this happen.

I'm trying to implement infrastructure that grows smarter, so we don’t have to work harder, but work smarter, so that we can do a lot more with less.

Gardner: It certainly sounds like the more you’re able to learn and develop competency and implementation experience, the more you can then take advantage of some of the other efficiencies and it's almost as if there is a sort of a snowball effect here around productivity. Is that a fair characterization?

Sindicic: Most definitely. Number one, in city government, our IT infrastructure continues to grow as people are laid off and departments want to automate more and more processes, which is the right way to go. The IT staff remains the same, but the infrastructure, the data, and the support continues to grow. So I'm trying to implement infrastructure that grows smarter, so we don’t have to work harder, but work smarter, so that we can do a lot more with less.

VMware sure does allow that with centralized control in management, with being able to dynamically update virtual desktops, virtual servers, and the patch management and automation of that. You can take it to whatever level of automation you want or a little in between, so that you can do a little bit of check and balances with your own eyes, before the system goes off and does something itself.

Also, with the high availability and fault tolerance that VMware allows, it's been invaluable. If one of my systems goes down, my VMs automatically will be migrated over, which is a wonderful thing. We’re looking to implement as much virtualization as we can as budget will allow.

Gardner: So fewer of those late night calls? That’s important. It's really been impressive to hear what you’ve been able to do and you are a small-to-medium sized organization and you are on a tight budget. So congratulations on that.

Sindicic: Thank you very much.

Gardner: We’ve been talking about leveraging virtualization and cloud-delivered applications to provide higher levels of service in an increasingly efficient manner especially for core applications.

Join me please and thanking our guest, Eudora Sindicic, Senior IT Analyst Over Operations at Fairfield, California, a city of about 110,000 folks. Thanks so much, Eudora.

Sindicic: Thank you.

Gardner: Thanks to our audience for joining this special podcast coming to you from the 2011 VMworld Conference.

I'm Dana Gardner, Principal Analyst at Interarbor Solutions, your host throughout this series of VMware-sponsored BriefingsDirect discussions. Thanks again for listening, and come back next time.

Listen to the podcast. Find it on iTunes/iPod. Download the transcript. Sponsor: VMware.

Transcript of a BriefingsDirect podcast from the VMworld 2011 conference on how one city in California has gained cost and efficiency benefits from virtualization. Copyright Interarbor Solutions, LLC, 2005-2011. All rights reserved.

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Case Study: CharterCARE Health Partners Leverages Cloud and VDI to Aid Digital Records Management and Regulatory Compliance

Transcript of a BriefingsDirect podcast from VMworld 2011 on how a large health-care organization is using the cloud and virtualization to put vital data into the hands of employees.

Listen to the podcast. Find it on iTunes/iPod. Download the transcript. Sponsor: VMware.

Dana Gardner: Hello, and welcome to a special BriefingsDirect podcast series coming to you in conjunction with the recent VMworld 2011 Conference.

I'm Dana Gardner, Principal Analyst at Interarbor Solutions, and I’ll be your host throughout this series of VMware-sponsored BriefingsDirect discussions.

Our next VMware case study interview focuses on CharterCARE Health Partners, and how virtualized desktops and thin clients are helping with digital records management and healthcare industry compliance and privacy requirements.

We'll learn how Rhode Island-based CharterCARE has embraced private cloud and virtual desktop infrastructure (VDI) to support its distributed, 579-bed community-based health system.

The organization operates the Roger Williams Medical Center, Our Lady of Fatima Hospital, and several other caregiver facilities. We'll hear how the tag team of private cloud and VDI has provided better data management, security, reliability, and regulatory auditing capabilities. [Disclosure: VMware is a sponsor of BriefingsDirect podcasts.]

The infrastructure modernization has also helped CharterCARE move to electronic health records and has helped improve their processes for clinicians.

Here to dig into more detail on the CharterCARE IT infrastructure improvement story is Andy Fuss, Director of Technology and Engineering at CharterCARE Health Partners. Welcome to the show, Andy.

Andy Fuss: Well, thank you very much. Good to be here.

Gardner: I'm interested why data management has been a primary driver for you as you've looked to adopt both the private cloud and VDI. What is it about the data equation that’s made this look like a good solution for you?

Fuss: We need our data to be accessible everywhere, at every time, no matter what provider is at what facility. Even from an engineering and technology standpoint, no matter what system analyst, what network engineer may sit down wherever they are to troubleshoot an issue, we need that common set of tools.

Common repository

We need the common repository of information for a caregiver. That would be the electronic medical information. It could be the x-rays, the slides, the CT scans, or the results that were dictated by a radiologist. Whatever it might be, that information needs to be available in a flexible manner and delivered directly to the deskside experience.

Now, if that’s a desktop, it needs to be on a regular PC, but if we're talking about a tablet, we need to accommodate the tablets that people bring in and have come into the facility and are now actively being used, or zero client technology.

We have all the different technologies and pieces. We're trying to promote these pieces to be used and trying to be flexible with accommodating them and getting people to the information that they need so they can take care of the first priority, which really is patient care.

Gardner: Tell me about the extent of your distributed campus and environment. Not only are you dealing with many different types of data and many different endpoints, but you're also distributing this across a multitude of different environments.

Fuss: Absolutely. We have two main acute hospitals that we're dealing with. We have a nursing home, a cancer center, outpatient care offices, and several different offices all around the community. So the data truly needs to not be resident in one spot.

Where you're accessing that data from or where you're using it is seamless to the end user and provides a solid customer experience.

We also needed to have a secured disaster recovery (DR) facility, so that if anything were to happen to our primary data center that’s on one of the campuses, we could flex seamlessly over.

So building a cloud for us made total sense. That cloud hovers between one of two data centers. One is at one of the acute facilities, and then 100 miles away in another state, we have another data center. Our cloud roams between the two, and we have data flowing from each area.

So the connection really is no longer about where it’s physically located by any restriction. It’s more of just gaining access to the internet and being able to make connections. Where you're accessing that data from or where you're using it is seamless to the end user and provides a solid customer experience.

Gardner: You've used the term cloud, and as you know, many people have differing descriptions and definitions for cloud. When you talk about this moving back and forth across facilities that really to me gets as the heart of what I think of as private cloud. Maybe you could fill us in. What do you mean by private cloud in this case, and why is that important for you to manage it in such a dynamic way?

Fuss: Private cloud, by its very definition, would be that data just roams around between one place and another. So the cloud is just out there.

I tell people to look up in the sky. You might see a rabbit in the cloud, you might see a Volkswagen Bus, or it might be a turtle dove, whatever the image that comes to your head is. That’s really what the data is. It’s just moving, but you can always see it and it’s always there.

Same principle

Take the same principle. We're doing the daydreaming and making animals in the sky as you did when you were a kid laying in the middle of the field. You know where the data is. You know the restrictions of where the cloud rolls to. So the security factor is there.

But you also know that you can access it, whether it be from your home, whether it’s from McDonald’s, if you're stopping for a Happy Meal with the kids and you need to access some critical piece of data, or whether it’s anywhere else that you are. That data is always ready, always available, always online, and always secure.

One of the primary concerns for our electronic medical records is that it’s patient data, financial data, and so needs to be PCI-, and HIPAA-compliant. All the different compliance standards that we need to abide by are all satisfied with the ways that these machines are locked down, by the way the cloud is moving, and where we allow it to move to.

There are a lot of people who can embrace different types of clouds. You've got hybrid clouds, private clouds, public clouds, all with different offerings. For us it made sense to do a private cloud. For others, it may make sense to do hybrid type cloud.

As we move toward the future, I can see that we might be able to offload some of our services toward the public cloud. As we increase the size of some of our data and we have patient care cut over to the side, there might be some other data that does not follow the same guidelines. We can put that into a secure public cloud and attach everything.

I'm not worried about theft of an individual device, because the device has nothing more on it than some connectors to get somewhere.

VMware is coming out with those tools and using those tools to make that kind of continuation project possible to look at. We're very excited about some of the initiatives that we've seen at VMworld -- the vCloud Director, with security, the different layers built into that that could make some of the public cloud usable for us for specific applications.

Gardner: Some folks deal with security and think of the public cloud only, but it sounds as if your private cloud has allowed you to improve security, gain control, and deliver this data as needed to a variety of devices not in a stateful, but in a stateless way so that you can control the access. Correct me if I am wrong, but it sounds as if private cloud to you means better security?

Fuss: Oh, it does, most definitely. I'm no longer worried about the endpoint device walking away from us. I'm not worried about theft of an individual device, because the device has nothing more on it than some connectors to get somewhere.

When we were first embracing zero client technology in a lot of places, we did some studies. We talked to some different people who had already embraced it. One particular hospital I spoke to said they had on video someone stealing a zero client device, perhaps thinking that they had stolen some great new utility tool for home, a new PC. They were all excited.

They also have them on video, bringing it back the next morning, because they couldn’t do anything with it when they got to their house. Using cloud, using the technologies that ride in the cloud, like VMware View and access to the data through VMware View, really helps to lock things down and it helps to prevent things.

No data leakage

In the past, somebody could have taken a PC, and let’s say that PC could have had metadata on it or could have had some files on it that were saved in someway. It was comical to hear that story from another person who was in a similar situation as us, where there was no data loss or data leakage, even if that device had never come back. So the cloud really has tightened things down for us.

Gardner: And the cloud wouldn’t have the security benefits if it weren’t for the VDI and that zero client benefit. So are they separate to you, are they intrinsically linked, symbiotic? How do you view private cloud and VDI -- separate, distinct, together? What’s the relationship?

Fuss: They're definitely together. They have to be together. In my opinion, it’s what makes sense. We want to see the data tight. We want to see the integration tight. We can have a cloud where the data roams back and forth, but the connection into the cloud actually uses that data.

As I sit here on a device, a personal device at the office that is connected to my virtual desktop instance, this device doesn't even have to be on my network. I'm utilizing a public network that we have here at the hospital system and I've connected into my virtual desktop. I have full accessibility. I'll flip over here in a few minutes when I go into another meeting. I'll bring my iPad with me, another personal device, and I'll be connected right to that same virtual desktop.

So the cloud has allowed me, with View, to seamlessly move between all these different devices. I no longer am tied to something. I'm no longer tied to a specific physical location, a physical anything. I really am completely mobile. I can work anywhere at any time and have that same common set of tools.

I should no longer call it disaster recovery. I should call it our second data center because even though it really is 100 miles away, I can still sit there and work all day long just like I'm anywhere else.

It doesn't matter if I'm working out of the DR site. I should no longer call it disaster recovery. I should call it our second data center because even though it really is 100 miles away, I can still sit there and work all day long just like I'm anywhere else. That ability is really the value that using a cloud and using View gives you.

I want a physician in his office, out on the road or wherever they might be, at home, in a practice have access to that same data and have a similar look and feel every time they connect from whatever device. That's what these solutions that we've opted for have provided for us.

Gardner: So the synergy between the private cloud and the VDI has provided you with better data management, security adhesion and compliance requirements adhesion -- and now you're talking about DR. So this is yet another snowball-like benefit from adopting this particular kind of infrastructure. How far into the DR phase are you?

Fuss: We're quite a bit down the road. We've implemented SRM part of VMware. We were excited about the changes coming in SRM 5, but we still have our current implementation running. We can flex our domain controllers over to the other data center. We actually do have some servers running out of there -- hot, like I've said. We'll be running all of our mail servers out of there very soon.

Break away from location

But the whole procedure, the whole concept, everything that we're doing allows us not to focus on location, and that's the big thing. We break away from location. So where is the data center? Is it going to be affected by the next hurricane coming up the East Coast? Well, if we have a fear of where the hurricane is, we can move our data center 100 miles inland. Or if we think that inland is going to be more affected, we can keep it in Rhode Island, which is right on the ocean.

So we have that ability, and nobody knows where that data is other than the IT department. We know it's within the system, within the security, but nobody would ever notice the difference or question where the data is running or residing. They might ask, and we could tell them, but nobody says, "Wow, that's slow" or "I can see a difference." None of those kind of calls comes in as the cloud flexes.

Gardner: At VMworld, you've had a chance to look over View 5, and the PC-over-IP benefits there; is that something that’s in your pipeline?

Fuss: Absolutely. We’re blessed to be in the VMware 5 beta test user group, and we’re loving what we see. We like the performance. The PC-over-IP expansion is amazing. They’ve written a great protocol there with their partners, and that is the technology that’s going to continue to drive the reinvention of the desktop.

We’ve gone through the reinvention of the desktop a few times in my career, from somewhat dumb terminals to smart terminals to client server. We seem to be making our way back to where we’re keeping our data safe in data centers and in silos. We’re giving people a great end-user experience to give them a full PC feature-set. We’re doing it all securely and we’re doing it all with products that integrate seamlessly with one another, and that’s really the goal.

We seem to be making our way back to where we’re keeping our data safe in data centers and in silos.

We want the user to sit down and feel comfortable with whatever technology they use, and to have a way to take care of our patients that need our help and take care of what other important administrative business they may do, so we can keep moving forward.

Gardner: Let's look at how the end-user experience is benefiting you. When your clinicians have the opportunity to reach this data through a variety of different endpoints regardless of where they are, how have they adapted to that? How have they made that a part of an improved process or adapted workflows that take advantage of that. Has that benefited the organization appreciably?

Fuss: We can already see the expansion, the use of that technology in different areas. We have some physicians with iPads working throughout the facility, visiting the patient’s bedsides, looking at their charts, all that kind of flex room is great.

I've seen it in our administrative areas, our human resource officer using iPad remotely. We’ve had our Chief Information Officer using an iPad, using a PC at home, and connecting through the View client to her machine.

We’ve gotten support not just from forcing the technology out there, but by people asking for the technology. That’s how you can tell you have a good product. People asking, "Can I be moved to this new product, because the flexibility of my supervisor, director, whoever is using is what I need."

Hit a home run

If the director calls saying, "I need this employee to have this flexibility," you know you've hit a home run with the technology. I haven’t had anybody call asking for another PC at another location for the same person to work. I have people calling saying, "I really need to get them onto this technology as soon as it’s possible, because it's made this employee so efficient. I need to do that for everybody else."

So the benefits are there, and they’re just growing now, as it's integrated and being used more in the clinical areas. We’ve seen some growth recently. Even our pharmacy staff is starting to carry iPads around, when they’re doing inventories of some of the medication machines and being able to get that information right there, but on a device that’s secure. If they were to leave it behind, nobody could connect to anything, and that data all sitting safe inside the data center.

So the adoption is there, the benefits are already there, and it's just growing and growing. Every time I turn around, we’re bumping another 50, another 75, virtual machines, into another pool of machines for a new purpose, and that’s the expansion that I keep wanting to encourage.

So the adoption is there, the benefits are already there, and it's just growing and growing.

Gardner: That’s a very intriguing story, and I'm really impressed with how you've been able to take these modernization activities for infrastructure, put them into real-world use, and expand that very rapidly throughout your organization.

We’ve been talking about how virtualized desktops and thin clients are helping with digital records management and healthcare industry compliance and privacy requirements. We’ve been discussing this with Andy Fuss. He is Director of Technology and Engineering at CharterCARE Health Partners. Thanks so much for your time and insights, Andy.

Fuss: Thank you. Pleasure being here.

Gardner: And thanks to our audience for joining this special podcast coming to you in conjunction with the recent 2011 VMworld Conference.

I'm Dana Gardner, Principal Analyst at Interarbor Solutions, your host throughout this series of VMware-sponsored BriefingsDirect discussions. Thanks again for listening, and come back next time.

Listen to the podcast. Find it on iTunes/iPod. Download the transcript. Sponsor: VMware.

Transcript of a BriefingsDirect podcast from VMworld 2011 on how a large health-care organization is using the cloud and virtualization to put vital data into the hands of employees. Copyright Interarbor Solutions, LLC, 2005-2011. All rights reserved.

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