How the Composable Approach to IT Aligns Automation and Intelligence to Overcome Mounting Complexity

A discussion on how pervasive and increasingly intelligent IT automation and composability help conserve IT spend as well as attract hard-to-find strategic IT skills.

Listen to the podcast. Find it on iTunes. Download the transcript. Sponsor: Hewlett Packard Enterprise.

Dana Gardner: Hello, and welcome to the next edition of the BriefingsDirect Voice of the Innovator podcast series. I’m Dana Gardner, Principal Analyst at Interarbor Solutions, your host and moderator for this ongoing discussion on the latest insights into hybrid IT and composability.

Gardner

Bringing higher levels of automation to data center infrastructure has long been a priority for IT operators, but it's only been in the past few years that they have actually enjoyed truly workable solutions for composability.

The growing complexities, from hybrid cloud and the pressing need for conservation of IT spend -- as well as the need to find high-level IT skills -- means there is no going back. Indeed, there is little time for even a plateau on innovation around composability.

Stay with us now as we explore how pervasive increasingly intelligent IT automation and composability can be. Here with us to help learn more about the role and impact from comprehensive composability is Gary Thome, Vice President and Chief Technology Officer for Composable Cloud at Hewlett Packard Enterprise (HPE). Welcome, Gary.

Thome: Thank you. I’m glad to be here.

Gardner: Gary, what are the top drivers making composability top-of-mind and something we’re going to see more of?

Thome: It’s the same drivers for businesses as a whole, and certainly for IT. First, almost every business is going through some sort of digital transformation. And that digital transformation is really about transforming to leverage IT to connect with their customers and make IT the primary way they interact with customers and make revenue.

Digital transformation drives composability 

Thome

With that, there’s a desire to go very fast, of rapidly getting connections to customers much faster and for adding features faster via software for your customers.

The whole idea of digital transformation and becoming a digital business is driving a whole new set of behaviors in the way enterprises run – and as a result – in the way that IT needs to support them.

From the IT standpoint, there is this huge driver to say, “Okay, I need to be able to go faster to keep up with the speed of the business.” That is a huge motivator.

But at the same time, there’s the constant desire to keep IT cost in line, which requires higher levels of automation. That automation -- along with a desire to flexibly align with the needs of the business -- drives what we call composability. It combines the flexibility of being able to configure and choose what you need to meet the business needs -- and ultimately customer needs -- and do it in a highly automated manner.

Gardner: Has the adoption of cloud computing models changed the understanding of how innovation takes place in an IT organization? There used to be long periods between upgrades or a new revision. Cloud has given us constant iterative improvements. Does composability help support that in more ways?

Thome: Yes, it does. There has been a general change in the way of thinking, of shifting from occasional, large changes to frequent, smaller changes. This came out of an Agile mindset and a DevOps environment. Interestingly enough, it’s permeated to lots of other places outside of IT. More companies are looking at how to behave that way in general.

How to Achieve Composability
Across Your Datacenter

On the technology side, the desire for rapid, smaller changes means a need for higher levels of automation. It means automating the changes to the next desired state as quickly as possible. All of those things lend themselves toward composability.

Gardner: At the same time, businesses are seeking economic benefits via reducing unutilized IT capacity. It’s become about “fit-for-purpose” and “minimum viable” infrastructure. Does composability fit into that, making an economic efficiency play?

Thome: Absolutely. Along with the small, iterative changes – of changing just what you need when you need it – comes a new mindset with how you approach capacity. Rather than buying massive amounts of capacity in bulk and then consuming it over time, you use capacity as you need it. No longer are there large amounts of stranded capacity.

Composability is key to this because it allows you through technical means to gain an environment that gets the desired economic result. You are simply using what you need when you need it, and then releasing it when it’s not needed -- versus pre-purchasing large amounts of capacity upfront.

Innovation building blocks

Gardner: As an innovator yourself, Gary, you must have had to rethink a lot of foundational premises when it comes to designing these systems. How did you change your thinking as an innovator to create new systems that accommodate these new and difficult requirements?

Thome: Anyone in an innovation role has to always challenge their own thinking, and say, “Okay, how do I want to think differently about this?” You can't necessarily look to the normal sources for inspiration because that's exactly where you don't want to be. You want to be somewhere else.

For myself it may mean looking at any other walk of life – from what I do, read, and learn as possible sources of inspiration for rethinking the problem.

Interestingly enough, there is a parallel in the IT world of taking applications and decomposing them into smaller chunks. We talk about microservices that can be quickly assembled into larger applications -- or composed, if you want to think of it that way. And now we’re able to disaggregate the infrastructure into elements, too, and then rapidly compose them into what's needed.

Those are really parallel ideas, going after the same goal. How do I just use what I need when I need it -- not more, not less? And then automate the connections between all of those services.

That, in turn, requires an interface that makes it very easy to assemble and disassemble things together -- and therefore very easy to produce the results you want.

When you look at things outside of the IT world, you can see patterns of it being easy to assemble and disassemble things, like children's building blocks. Before, IT tended to be too complex. How do you make the IT building blocks easier to assemble and disassemble such that it can be done more rapidly and more reliably?

Gardner: It sounds as if innovations from 30 years ago are finding their way into IT. Things such as simultaneous engineering, fit-for-purpose design and manufacturing, even sustainability issues of using no more than you need. Were any of those inspirations to you?

Cultivate the Agile mindset

Thome: There are a variety of sources, everything from engineering practices, to art, to business practices. They all start swiveling around in your head. How do I look at the patterns in other places and say, “Is that the right kind of pattern that we need to apply to an IT problem or not?”

The historical IT perspective of elongated steps and long development cycles led to the end-place of very complex integrations to get all the piece-parts put together. Now, the different, Agile mindset says, “Why don’t you create what you need iteratively but make sure it integrates together rapidly?”

Can you imagine trying to write a symphony and have 20 different people develop their own parts? There’s separate trombone, or timpani, or violin. And then you just say, “Okay, play it together once, and we will start debugging when it doesn’t sound right.” Well, of course that would be a disaster. If you don’t think about it upfront, do you want to develop it as-you-go?

The same thing needs to go into how we develop IT -- with both the infrastructure and applications. That’s where the Agile and the DevOps mindsets have evolved to. It’s also very much the mindset we have in how we develop composability within HPE.

Gardner: At HPE, you began bringing composability to servers and the data center stack, trying to make hardware behave more like software, essentially. But it’s grown past that. Could you give us a level-set of where we are right now when it comes to the capability to compose the support for doing digital business?

Intelligent, rapid, template-driven assembly 

Thome: Within the general category of composablity, we have this new thing called Composable Infrastructure, and we have a product called HPE Synergy. Rather than treat the physical data resources in the data center as discrete servers, storage arrays, switches, it looks at them as pools of compute capacity, storage capacity, fabric capacity, and even software capacity or images of what you want to use.

Each of those things can be assembled rapidly through what we call software-defined intelligence. It knows how to assemble the building blocks – compute, storage, and networking -- into something interesting. And that is template-driven. You have a template, which is a description of what you want the end-state to look like, what you want your infrastructure look like, when you are done.

And the templates say, “Well, I need a compute of this big block or size. This much storage, or this kind of network.” Whatever you want. “And then, by the way, I want this software loaded on it.” And so forth. You describe the whole thing as a template and then we can assemble it based on that description.

That approach is one we’ve innovated on in a lab from the infrastructure’s standpoint. But what’s very interesting about it is, if you look at a modern cloud made up of applications, it uses a very similar philosophical approach to the assembling. In fact, just like with modern applications, you say, “Well, I’m assembling a group of services or elements. I am going to create it all via APIs.” Well, guess what? Our hardware is driven by APIs also. It’s an API-level assembly of the hardware to compose the hardware into whatever you want. It’s the same idea of composing that applies everywhere.

Millennials lead the way

Gardner: The timing for this is auspicious on many levels. Just as you’re making crafting of hardware solutions possible, we’re dealing with an IT labor shortage. If, like many Millennials, you are of a cloud-first mentality you will find kinship with composability -- even though you’re not necessarily composing a cloud. Is that right?

Thome: Absolutely. That cloud mindset, or service’s mindset, or asset-service mindset -- whatever you want to think of it as – is one where this is a natural way of thinking. The younger people may have grown up with this mindset. It wouldn’t occur to them to think any differently. And others may have to shift to a new way of thinking.

This is one of the challenges for organizations. How do they shift -- not just the technologies or the tools -- but the mindset within the culture in a different direction?

How to Remove Complexity
From Multicloud and Hybrid IT

You have to start with changing the way you think. It’s a mindset change to ask, “How do I think about this problem differently?” That’s the key first thing that needs to happen, and then everything falls behind that mindset.

It’s a challenge for any company doing transformation, but it’s also true for innovation -- shifting the mindset.

Gardner: The wide applicability of composability is impressive. You could take this composable mindset, use these methods and tools, and you could compose a bare-metal, traditional, on-premises data center. You could compose a highly virtualized on-premises data center. You could compose a hybrid cloud, where you take advantage of private cloud and public cloud resources. You can compose across multiple types of private and public clouds.

Cross-cloud composability

Thome: We think composability is a very broad, useful idea. When we talk to customers they are like, “Okay, well, I’ll have my own kind of legacy estate, my legacy applications. Then I have my new applications, and new way of thinking that are being developed. How do I apply principles and technologies that are universal across them?”

The idea of being able to say, “Well, I can compose the infrastructure for my legacy apps and also compose my new cloud-native apps, and I get the right infrastructure underneath.” That is a very appealing idea.

But we also take the same ideas of composability and say, “Well, I would even want to compose ultimately across multiple clouds.” So more-and-more enterprises are leveraging clouds in various shapes and forms. They are increasing the number of clouds they use. We are trending to hybrid cloud, where there are people using different clouds for different reasons. They may actually have a single application that’s spanning multiple clouds, including on-premises clouds.

When you get to that level, you start thinking, “Well, how do I compose my environment or my applications across all of those areas?” Not everybody is necessarily thinking about it that way yet, but we certainly are. It’s definitely something that’s coming.

You start thinking, "How do I compose my environment or my applications across all areas?" Not everyone is thinking about it yet that way, but we certainly are. It's definitely coming.

Gardner: Providers are telling people that they can find automation and simplicity but the quid pro quo is that you have to do it all within a single stack, or you have to line up behind one particular technology or framework. Or, you have to put it all into one particular public cloud.

It seems to me that you may want to keep all of your options open and be future-proof in terms of what might be coming in a couple of years. What is it about composability that helps keep one’s options open?

Thome: With automation, there’s two extremes that people wind up with. One is a great automation framework that promises you can automate anything. The most important thing is that you can; meaning, we don’t do it, but you can, if you are willing to invest all of the hard work into it. That’s one approach. The good news is that there are multiple vendors with actual parts of the automation-technology total. But it can be a very large amount of work to develop and maintain systems across that kind of environment.

On the other hand, there are automation environments where, “Hey, it works great. It’s really simple. Oh, by the way, you have to completely stay within our environment.” And so you are stuck within the confines of their rules for doing things.

Both of these approaches, obviously, have a very significant downside because any one particular environment is not going to be the sum of everything that you do as a business. We see both of them as wrong.

Real composability shines when it spans the best of both of those extremes. On the one hand, composability makes it very easy to automate the composable infrastructure, and it also automates everything within it.

In the case of HPE Synergy, composable management (HPE OneView) makes it easy to automate the compute, storage, and networking -- and even the software stacks that run on it -- through a trivial interface. And at the same time, you want to integrate into the broader, multivendor automation environments so you can automate across all things.

You need that because, guaranteed, no one vendor is going to provide everything you want, which is the failing of the second approach I mentioned. Instead, what you want is to have a very easy way to integrate into all of those automation environments and automation frameworks without throwing a whole lot of work to the customer to do.

We see composability strength in being API-driven. It makes it easy to integrate into automation frameworks, but secondly, it completely automates the things that are underneath that composable environment. You don't have to do a lot of work to get things operating.

So we see that as the best of those two extremes that have historically been pushed on the market by various vendors.

Gardner: Gary, you have innovated and created broad composability. In a market full of other innovators, have there been surprises in what people have done with composability? Has there been follow-on innovation in how people use composability that is worth mentioning and was impressive to you? 

Success stories 

Thome: One of my goals for composability was that, in the end, people would use it in ways I never imagined. I figured, “If you do it right, if you create a great idea and a great toolset, then people can do things with it you can't imagine.” That was the exciting thing for me.

One customer created an environment where they used the HPE composable API in the Terraform environment. They were able to rapidly span a variety of different environments based on self-service mechanisms. Their scientist users actually created the IT environments they needed nearly instantly.

It was cool because it was not something that we set out specifically to do. Yet they were saying it solves business needs and their researchers’ needs in a very rapid manner.

Another customer recently said, “Well, we just need to roll out really large virtualization clusters.” In their case, it's a 36-node cluster. It used to take them 21 days. But when they shifted to HPE composability, they got it down to just six hours.

How to Tame
Multicloud Complexity 

Obviously it’s very exciting to see such real benefits to customers, to get faster with putting IT resources to use and to minimize the burden on the people associated with getting things done.

When I hear those kinds of stories come back from customers -- directly or through other people -- it's really exciting. It says that we are bringing real value to people to help them solve both their IT needs and their business needs.

Gardner: You know you’re doing composable right when you have non-IT people able to create the environments they need to support their requirements, their apps, and their data. That's really impressive.

Gary, what else did you learn in the field from how people are employing composability? Any insights that you could share?

Thome: It's in varying degrees. Some people get very creative in doing things that we never dreamed of. For others, the mindset shift can be challenging, and they are just not ready to shift to a different way of thinking, for whatever reasons.

Gardner: Is it possible to consume composability in different ways? Can you buy into this at a tactical level and a strategic level?

Thome: That's one of the beautiful things about the HPE composability approach. The answer is absolutely, “Yes.” You can start by saying, “I’m going to use composability to do what I always did before.” And the great news is it's easier than what you had done before. We built it with the idea of assembling things together very easily. That's exactly what you needed.

Then, maybe later, some of the more creative things that you may want to do with composability come to mind. The great news is it's a way to get started, even if you haven’t yet shifted your thinking. It still gives you a platform to grow from should you need to in the future.

Gardner: We have often seen that those proof-points tactically can start the process to change peoples' mindsets, which allows for larger, strategic value to come about.

Thome: Absolutely. Exactly right. Yes.

Gardner: There’s also now at HPE, and with others, a shift in thinking about how to buy and pay for IT. The older ways of IT, with longer revisions and forklift upgrades meant paying was capital-intensive.

What is it about the new IT economics, such as HPE GreenLake Flex Capacity purchasing, that align well with composability in terms of making it predictable and able to spread out costs as operating expenses?

Thome: These two approaches are perfect together; they really are. They are hand-in-glove and best buddies. You can move to the new mindset of, “Let me just use what I need and then stop using it when I don't need it.”

That mindset -- and being able to do rapid, small changes in capacity or code or whatever you are doing, it doesn’t matter – also allows a new economic perspective. And that is, “I only pay for what I need, when I need it; and I don't pay for the things I am not using.”

Our HPE GreenLake Flex Capacity service brings that mindset to the economic side as well. We see many customers choose composability technology and then marry it with GreenLake Flex Capacity as the economic model. They can bring together that mindset of making minor changes when needed, and only consuming what is needed, to both the technical and the economic side.

We see this as a very compelling and complementary set of capabilities -- and our customers do as well.

Gardner: We are also mindful nowadays, Gary, about the edge computing and the Internet of Things (IoT), with more data points and more sensors. We also are thinking about how to make better architectural decisions about edge-to-core relationships. How do we position the right amount of workload in the right place for the right requirements?

How does composability fit into the edge? Can there also be an intelligent fabric network impact here? Unpack for us how the edge and the intelligent network foster more composability.

Composability on the fly, give it a try 

Thome: I will start with the fabric. So the fabric wants to be composable. From a technology side, you want a fabric that allows you to say, “Okay, I want to very dynamically and easily assemble the network connections I want and the bandwidth I want between two endpoints -- when I want them. And then I want to reconfigure or compose, if you will, on the fly.”

We have put this technology together, and we call it Composable Fabric. I find this super exciting because you can create a mesh simply by connecting the endpoints together. After that, you can reconfigure it on the fly, and the network meets the needs of the applications the instant you need them.

How to Achieve Composability
Across Your Datacenter

This is the ultimate of composability, brought to the network. It also simplifies the management operation of the network because it is completely driven by the need from the application. That is what directly drives and controls the behavior of the network, rather than having a long list of complex changes that need to be implemented in the network. That tends to be cumbersome and winds up being unresponsive to the real needs of the business. Those changes take too long. This is completely driven from the needs of application down into the needs of the fabric. It’s a super exciting idea, and we are really big on it, obviously.

Now, the edge is also interesting because we have been talking about conserving resources. There are even fewer resources at the edge, so conservation can be even more important. You only want to use what you need, when you need it. Being able to make those changes incrementally, when you need them, is the same idea as the composability we have been talking about. It applies to the edge as well. We see the edge as ultimately an important part of what we do from a composable standpoint.

Gardner: For those folks interested in exploring more about composability, methodologies, technologies, and getting some APIs to experiment with -- what advise do you have for them? What are some good ways to unpack this and move into a proof-of-concept project?

Thome: We have a lot of information on our website, obviously, about composability. There is a lot you can read up on, and we encourage anybody to learn about composability through those materials.

They can also try composability because it is completely software-defined and API-driven. You can go in and play with the composable concepts through software. We suggest people try directly. But they can also go and connect it to their automation tools and see how they can compose things via the automation tools they might already be using for other purposes. It can then extend into all things composable as well.

I definitely encourage people to learn more, but specially to move into the “doing phase.” Just try it out, see how easy it is to get things done.

Gardner: I’m afraid we will have to leave it there. We have been exploring how pervasive and increasingly intelligent automation is bringing composability to more aspects of IT. And we have learned how growing complexities from hybrid cloud and the pressing need to conserve spend and skills are bringing a composability benefit to more aspects of IT and digital business.

Please join me in thanking our guest, Gary Thome, Vice President and Chief Technology Officer for Composable Cloud at Hewlett Packard Enterprise.

Thanks so much, Gary. I really enjoyed speaking with you.

Thome: Likewise, thanks, Dana, I appreciate the time.

Gardner: And a big thank you as well to our audience for joining this sponsored BriefingsDirect Voice of the Innovator hybrid IT and composable infrastructure strategies interview.

I’m Dana Gardner, Principal Analyst at Interarbor Solutions, your host for this ongoing series of Hewlett Packard Enterprise-sponsored discussions. Thanks again for listening. Please pass this along to your IT community, and do come back next time.

Listen to the podcast. Find it on iTunes. Download the transcript. Sponsor: Hewlett Packard Enterprise.

A discussion on how pervasive and increasingly intelligent IT automation and composability help conserve IT spend as well as attract hard-to-find strategic IT skills. Copyright Interarbor Solutions, LLC, 2005-2019. All rights reserved.

 

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SAP Ariba COO James Lee on the Best Path to an Intelligent and Talented Enterprise

Transcript of a discussion on how chief operating officers must not only seek out automation and data-driven intelligence but at the same time create new people-first strategies to unlock concerted innovation.

Listen to the podcast. Find it on iTunes. Download the transcript. Sponsor: SAP Ariba.

Dana Gardner: Hi, this is Dana Gardner, Principal Analyst at Interarbor Solutions, and you’re listening to BriefingsDirect. Our next enterprise management innovations discussion explores the role of the modern chief operating officer (COO) and how they are tasked with creating new people-first strategies in an age of increased automation and data-driven intelligence.

Gardner

We will now examine how new approaches to spend management, process automation, and integrated procurement align with developing talent, diversity, and sustainability.

To learn more about the leadership trends behind making globally dispersed and complex organizations behave in harmony, I am pleased to welcome James Lee, Chief Operating Officer at SAP Ariba and SAP Fieldglass. Welcome, James.

Lee: Good afternoon, Dana. Thanks for having me.

Gardner: James, why has there never been a better time to bring efficiency and intelligence to business operations? Why are we in an auspicious era for bridging organizational and cultural gaps that have plagued businesses in the past?

Lee: If you look at the role of the modern COO, or anyone who is the head of operations, you are increasingly asked to be the jack-of-all-trades. If you think about the COO, they are responsible for budgeting and planning, for investment decisions, organizational and people topics, and generally orchestrating across all aspects of the business. To do this at scale, you really need to drive standardization and best practices, and this is why efficiency is so critical.

Lee

Now, in terms of the second part of your question, which has to do with intelligence, the business increasingly is asking for -- not just reporting the news -- but making the news. What does that mean? That means you have to offer insights to different parts of the business and help them make the right decisions; things that they wouldn’t know otherwise. That requires leveraging all the data available to do thorough analysis and provide the data that all the functional leaders can use to make the best-possible decision.

Gardner: It seems that the COO is a major consumer of such intelligence. Do you feel like you are getting better tools?

Make sense of data

Lee: Yes, absolutely. We talk about being in the era of big data, so the information you can get from systems -- even from a lot of devices, be it mobile devices or sensors – amounts to an abundance and explosion of data. But how to make sense of this data is very tricky.

As a COO, a big part of what I do is not only collect the data from different areas, but then to make sense of it, to help the business understand the insights behind this data. So I absolutely believe that we are in the age where we have the tools and the processes to exploit data to the fullest.

Gardner: You mentioned the COO needs to be a jack-of-all-trades. What in your background allows you to bring that level of Renaissance man, if you will, to the job?

Lee: As COO of SAP Ariba and now SAP Fieldglass, too, I have operational responsibilities across our entire, end-to-end business. I’m responsible for helping with our portfolio strategy and investments, sales excellence, our commercial model, data analytics, reporting, and then also our learning and talent development. So that is quite a broad purview, if you will.

I feel like the things I have done before at SAP have equipped me with the tools and the mindset to be successful in this position. Before I took this on, I was a COO and general manager of sales for the SAP Greater China business. In that position, during that time, I doubled the size of SAP’s business in China, and we were also involved in some of the largest product launches in China, including SAP S/4HANA.

Before that, having been with SAP for 11 years, I had the opportunity to work across North America, Europe, and Asia in product and operating roles, in investment roles, and also sales roles.

Before joining SAP, I was a management consultant by training. I had worked at Hewlett Packard and then McKinsey and Company.

Gardner: Clearly most COOs of large companies nowadays are tasked with helping extend efficiency into a global environment, and your global background certainly suits you for that. But there’s another element of your background that you didn't mention – which is having studied and been a concert pianist. What do you think it is about your discipline and work toward a high level of musical accomplishment that also has a role in your being a COO?

The COO as conductor 

Lee: That’s a really interesting question. You have obviously done your research and know my background. I grew up studying classical music seriously, as a concert pianist, and it was always something that was very, very important to me. I feel even to this day -- I obviously have pursued a different profession -- that it is still a very key and critical part of who I am.

If I think about the two roles -- as a COO and as a musician -- there are actually quite a few parallels. To start, as a musician, you have to really be in tune with your surroundings and listen very carefully to the voices around you. And I see the COO team ultimately as a service provider, it’s a shared services team, and so it’s really critical for me to listen to and understand the requirements of my internal and external constituents. So that’s one area where I see similarities.

Secondly, the COO role in my mind is to orchestrate across the various parts of the business, to produce a strong and coherent whole. And again, this is similar to my experiences as a musician, in playing in ensembles, and especially in large symphonies, where the conductor must always know how to bring out and balance various musical voices and instruments to create a magical performance. And again, that’s very similar to what a COO must do.

Gardner: I think it’s even more appropriate now -- given that digital transformation is a stated goal for so many enterprises – to pursue orchestration and harmony and organize across multiple silos.

Does digital transformation require companies to think differently to attain that better orchestrated whole?

Lee: Yes, absolutely. From the customers that I have spoken to, digital transformation to be successful has to be a top-to-down movement. It has to be an end-to-end movement. It’s no longer a case where management just says, “Hey, we want to do this,” without the full support and empowerment of people at the working level. Conversely, you can have people at the project team level who are very well-intentioned, but without senior executive level support, it doesn't work.

The role of the COO is to orchestrate across the various parts of the business, to produce a strong and coherent whole. This is similar to my experiences as a musician, in playing in ensembles, and especially in large symphonies.

In cases where I have seen a lot of success, companies have been able to break down those silos, paint an overarching vision and mission for the company, brought everyone onto the same bandwagon, empowered and equipped them with the tools to succeed, and then drive with ruthless execution. And that requires a lot of collaboration, a lot of synergies across the full organization.

Gardner: Another lens through which to view this all is a people-centric view, with talent cultivation. Why do you think that that might even be more germane now, particularly with younger people? Many observers say Millennials have a different view of things in many ways. What is it about cultivating a people-first approach, particularly to the younger workers today, that is top of mind for you?

People-first innovation

Lee: We just talked about digital transformation. If we think about technology, no matter how much technology is advancing, you always need people to be driving the innovation. This is a constant, no matter what industry you are in or what you are trying to do.

And it’s because of that, I believe, that the top priority is to build a sustainable team and to nurture talent. There are a couple of principles I really adhere to as I think about building a “people-first team.”

First and foremost, it’s very important to go beyond just seeking work-life balance. In this day and age, you have to look beyond that and think about how you help the people on your team derive meaning from what they do.

This goes beyond just work and life and balance, this has to do with social responsibility, personal enrichment, personal aspiration, and finding commonality and community among your peers. And I find that now -- especially with the younger generation -- a lot of what they do is virtual. We are not necessarily in the office all together at the same time. So it becomes even more important to build a sense of connectivity, especially when people are not all present in the same room. And this is something that Millennials really care about.

Also for Millennials it's important for them, at the beginning of their careers, to have a strong true-north. Meaning that they need to have great mentors who can coach them through the process, work with them, develop them, and give them a good sense of belonging. That's something I always try to do on my team, to ensure that the young people get mentorship early on in their career to have one-on-one dedicated time. There should always be a sounding board for them to air their concerns or questions.

Gardner: Being a COO, in your case, means orchestrating a team of other operations professionals. What do you look for in them, in their background, that gives you a sense of them being able to fulfill the jack-of-all-trades approach?

Growth mindset drives success

Lee: I tend to think about successful individuals, or teams, along two metrics. One is domain expertise. Obviously if you are in charge of, say, data analytics then your background as a data scientist is very important. Likewise, if you are running a sales operation, a strong acumen in sales tools and processes is very important. So there is obviously a domain expertise aspect of it.

But equally, if not more important, is another mentality. I tend to believe in people who are of a growth-mindset as opposed to a closed-mindset. They tend to achieve more. What I mean by that are people who tend to want to explore more, want to learn more, who are open to new suggestions and new ways of doing things. The world is constantly changing. Technology is changing. The only way to keep up with it is if you have a growth mindset.

It’s also important for a COO team to have a service mentality, of understanding who your ultimate customer is -- be it internal or external. You must listen to them, understand what the requirements are, and then work backward and look at what you can create or what insights you can bring to them. That is very critical to me.

When we talk about procurement, end users are increasingly looking for a marketplace-like experience. They are used to a B2C experience. And for Millennials, they are pushing everyone to think differently. They expect easy, seamless access across all of their different platforms.

Gardner: I would like to take advantage of the fact that you travel quite a bit, because SAP Ariba and SAP Fieldglass are global in nature. What you are seeing in the field? What are your customers telling you?

Lee: As I travel the globe, I have the privilege of supporting our business across the Americas, Europe, the Middle East, and Asia, and it's fascinating to see that there are a lot of differences and nuances -- but there are a lot of commonalities. At the end of the day, what people expect from procurement or digital transformation are more or less very similar.

There are a couple of trends I would like to share with you and your listeners. One is, when we talk about procurement, end users are increasingly looking for a marketplace-like experience. Even though they are in a business-to-business (B2B) environment, they are used to the business-to-consumer (B2C) user experience. It’s like what they get on Amazon where they can do shopping, they have a choice, it's easy to compare value, and features -- but at the same time you have all of the policies and compliance that comes with B2B. And that's something that is beginning to be the lowest common denominator.

Secondly, when we talk about Millennials, I think the Millennial experience is pushing everyone to think differently about the user experience. And not just for SAP Ariba and SAP Fieldglass, but for any software. How do we ensure that there is easy data access across different platforms -- be it your laptop, your desktop, your iPad, your mobile devices? They expect easy, seamless access across all their different platforms. So that is something I call the Millennial experience.

Contingent, consistent labor

Thirdly, I have learned about the rise of contingent labor in a lot of regions. We, obviously, are very honored to now have Fieldglass as part of the SAP Ariba family. And I have spent more and more time with the Fieldglass team.

In the future, there may even be a situation where there are few permanent, contracted employees. Instead, you may have a lot of project-based, or function-based, contingent laborers. We hear a lot about that, and we are focused on how to provide them with the tools and systems to manage the entire process with contingent labor.

Gardner: It strikes as an interesting challenge for COOs -- how do you best optimize and organize workers who work with you, but not for you.

Lee: Right! It's very different because when you look at the difference between indirect and direct procurement, you are talking about goods and materials. But when you are talking about contingent labor, you are talking about people. And when you talk about people, there is a lot more complexity than if you are buying a paper cup, pen, or pencil.

You have to think about what the end-to-end cycle looks like to the [contingent workers]. It extends from how you recruit them, to on-boarding, enabling, and measuring their success. Then, you have to ensure that they have a good transition out of the project they are working on.

SAP Fieldglass is one of the few solutions in the market that really understands that process and can adapt to the needs of contingent laborers.

Gardner: One more area from your observations around the globe: The definition and concept of the intelligent enterprise. That must vary somewhat, and certain cultures or business environments might accept more information, data, and analytics differently than others. Do you see that? Does it mean different things to different people?

Intelligent enterprise on the rise

Lee: At its core, if you look at the revolution of the enterprise software and solutions, we have gone from being a very transactional system -- where we are the system of bookings and record, just tracking what is being done -- to we start to automate, what we now call the intelligent enterprise. That means making sense of all the information and data to create insight.

A lot of companies are looking to transform into an intelligent enterprise. That means you need to access an abundance of data around you. We talked about the different sources -- through sensors, equipment, customers, suppliers, sometimes even from the market and your competitors -- a 360-degree view of data.

Then how do you have a seamless system that analyzes all of this data and actually makes sense of it? The intelligent enterprise takes it to the next level, which is leveraging artificial intelligence (AI). There is no longer a person or a team sitting in front of a computer and doing Excel modeling. This is the birth of the age of AI.

Now we are looking at predictive analytics, where, for example, at SAP Ariba, we look for patterns and trends on how you conduct procurement, how you contract, and how you do sourcing. We then suggest actions for the business to take. And that, to me, is an intelligent enterprise.

Gardner: How do you view the maturity of AI, in a few years, as an accelerant to the COO’s job? How important will AI be for COOs specifically?

Lee: AI is absolutely a critical, critical topic as it relates to -- not just procurement transformation -- but any transformation. There are four main areas addressed with AI, especially the advanced AI that we are seeing today.

Number one, it allows you to drive deeper engagement and adoption of your solution and what you are doing. If you think about how we interact with systems through conversations, sometimes even through gestures, that’s a different level of engagement than we had before. You are involving the end user in a way that was never done before. It’s interactive, it’s intuitive, and it avoids a lot of cost when it comes to training.

Secondly, we talk a lot about decision-making. AI gives you access to a broad array of data and you can uncover hidden insights and patterns while leveraging it.

Thirdly, we talked about talent, and I believe that having AI helps you attract and retain talent with state-of-the-art technology. We have self-learning systems that help you institutionalize a lot of knowledge.

And last, but not least, it’s all about improving business outcomes. So, you think about how you increase efficiencies for your personalized, context-specific information. In the context of procurement, you can improve approvals and accuracy, especially when you are dealing with contracts. An AI robot is a lot less prone to error than the human working on a contract. We have the statistics to prove it.

At the end of the day, we look at procurement and we see an opportunity to transform it from a very tactical, transactional function into a very strategic function. And what that means is AI can help you automate a lot of the repetitive tasks, so that procurement professionals can focus on what is truly value-additive to the organization.

Gardner: We seem to be on the cusp of an age where we are going to determine what it is that the people do best, and then also determine what the machines do best -- and let them do it.

This whole topic of bots and robotic process automation (RPA) is prevalent now across the globe. Do you have any observations about what bots and RPA are doing to your customers of SAP Fieldglass and SAP Ariba?

Sophisticated bot benefits

Lee: When we talk about bots, there are two types that come to mind. One is in the shop floor, in a manufacturing setting, where you have physical bots replacing humans and what they do.

Secondly, you have virtual bots, if you will. For example, at SAP Ariba, we have bots that analyze data, make sense of the patterns, and provide insights and decision-making support to our end users.

In the first case, I absolutely believe that the bots are getting more sophisticated. The kinds of tasks that they can take on, on the shop floors, are a lot more than what they were before -- and it drives a lot of efficiency, cuts costs, and allows employees to be redeployed to more strategic, higher value-added roles. So I absolutely see that as a positive trend going forward.

When it comes to the artificial, virtual bots, we see a lot of advancement now, not just in procurement, but in the way they are being used across sales and human resources systems. I was talking to a company just last week and they are utilizing virtual bots to do the recruiting and interviewing process. Can you imagine that?

The next time you submit your resume to a company, on the other end of the line might not be a human, but a robot that is screening you. It's now to that level of sophistication.

The next time that you are submitting your résumé to a company, on the other end of the line might not be a human that you are talking to, but actually a robot that’s screening you. And it's now to the level of sophistication where it’s hard for you to tell the difference.

Gardner: I might feel better that there is less subjectivity. If the person interviewing me didn’t have a good sleep the previous night, for example. I might be okay with that. So it’s like the Turing test, right? Do you know whether it’s real bodies or virtual bots?

Before we close out, James, do you have any advice for other COOs who are seeking to take advantage of all the ways that digital transformation is manifesting itself? What advice do you have for COOs who are seeking to up their game?

It’s up to you to up your COO game

Lee: Fundamentally, the COO role is what you make of it. A lot of companies don’t even have a COO. It’s a unique role. There is no predefined job scope or job definition.

For me, a successful COO -- at least in the way I measure myself -- is about what kind of business impact you have when you look at the profits and loss (P and L). Everything that you do should have a direct impact on your top line, as well as your bottom line. And if you feel like the things that you are doing are not directly impacting the P and L, then it’s probably time to reconsider some of those things.

Gardner: I’m afraid we will have to leave it there. You have been listening to a sponsored BriefingsDirect discussion on the role of the modern COO and how they are tasked with creating new people-first strategies in an age of increased automation and data-driven intelligence.

And we have learned how new approaches to spend management, process automation, and integrated procurement align with developing talent, diversity, and sustainability.

So a big thank you to our guest, James Lee, Chief Operating Officer at SAP Ariba and SAP Fieldglass. Thank you, James.

Lee: Thank you, Dana.

Gardner: A big thank you as well to our audience for joining us for this BriefingsDirect business management innovations discussion. I’m Dana Gardner, Principal Analyst at Interarbor Solutions, your host throughout this series of SAP Ariba-sponsored BriefingsDirect interviews. Thanks again for listening, and do come back next time.

Listen to the podcast. Find it on iTunes. Download the transcript. Sponsor: SAP Ariba.

Transcript of a discussion on how chief operating officers must not only seek out automation and data-driven intelligence but at the same time create new people-first strategies to unlock concerted innovation. Copyright Interarbor Solutions, LLC, 2005-2019. All rights reserved.

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